If you apply for a grant at ZonMw and/or receive a grant for a research project, you can find here the grant conditions, procedures, and templates for research data management and stewardship (RDM). The section, Background information and FAIRification, you can read more about the approaches, services and infrastructures to create data that comply with the FAIR principles.

Scroll down for the information you need for your RDM:

  • ZonMw’s policy and requirements for RDM and FAIR data
  • ZonMw’s procedures for RDM in 5 steps
  • Making a data management plan
  • Choosing a DMP template
  • Summarizing the information you need to provide about your RDM (including the key items)

ZonMw’s policy and requirements for RDM and FAIR data

The aim of ZonMw’s policy for RDM is that all funded projects deliver data (and other assets), that are ‘as open as possible and as closed as necessary’. RDM is an important pillar in ZonMw’s policy for Open Science, and it is required for research projects as stated in ZonMw’s grant conditions. In order to optimize the outcome of regular RDM, ZonMw looks for and creates opportunities to include the FAIR guiding principles into its procedures, and thereby facilitate that data become findable, accessible, interoperable and reusable (for humans and for machines).

Note that FAIR data are not necessarily open data. For various reasons, e.g. privacy protection, one may need to set restrictions on the access to data (i.e. ‘restricted access’).

Introducing the FAIR guiding principles

Data are FAIR when they are ‘machine actionable’, meaning that the computer (machine) must be able to find de data on the internet, to understand what they mean, and to work with them. ZonMw is introducing in a number of research programmes innovative approaches to improve the level of FAIRness of research data (and at least their metadata). ZonMw therefore collaborates with Health-RI and GO FAIR Foundation to ensure that it has access to state of art tools, services and support for researchers and data stewards who are involved in ZonMw’s research projects.

ZonMw’s procedures for RDM in 5 steps

To create reusable (and if possible FAIR) data, you need to take several actions in the course of your grant proposal and research project.

The actions include:

  • Selecting the data, physical resources (e.g. collections of biomaterials, recordings, etc) and/or software, that you will use in your project, and preserve as assets for future research;
  • Ensuring the quality of the data and their safe storage;
  • Protecting the privacy of the subjects, and ensuring other legal, ethical, and societal issues;
  • Annotating the data, and providing rich, and preferably FAIR metadata that are needed to inform future users who want to work with the data;
  • FAIRifying the data and/or metadata.

The phases are explained in 5 steps

Making a data management plan

A data management plan (DMP) is obligatory in (most) of ZonMw’s research programmes. Follow the 5 steps for RDM to prepare, execute and finalise your DMP.

What does ZonMw do with your DMP?

ZonMw uses your DMP (1) as a reference for the key items you provide, and (2) to get insight into the standards, data models, infrastructures (etc) that are used in your research domain. Note that ZonMw will NOT review your DMP. You and your data steward are responsible for the quality of your DMP. ZonMw will only monitor the outcome of your RDM activities with (a selection of) key items.

Choosing a DMP template

There are several options to choose a DMP template. For example, you may use the template of ZonMw, or the DMP template of your research institute (provided that it is acknowledged by ZonMw and NWO). For FAIR RDM, ZonMw may require to use the DS-wizard.

Summarizing the information you need to provide about your RDM

  1. In the application phase, you show how you prepare for RDM. You therefore use the data management section in the application form (some programmes have a separate checklist).
  2. Once your grant is awarded, you write your DMP and submit it to ZonMw within the first 3-6 months of the project.
  3. At midterm and at the end of your project, you report about the outcome of your RDM activities by providing information about the key items. You also submit the updated and/or final version of your DMP.
  4. For research calls that introduce FAIR RDM practices, ZonMw will inform you how to fill in the FAIR metadata forms that are provided for your programme or research domain.

Attention! Please consult this website regularly for updates and solutions.

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