Researchers who apply for a grant from ZonMw and/or perform a research project can find here the grant conditions and procedures they need to follow, and information about templates for planning their research data management and stewardship (RDM).
The section Background information  provides guidances to support RDM, and in the section Innovation one can find new concepts and best practices to apply in RDM.
 

Scroll down for the following information when planning your RDM:

  • 5 steps for RDM: from grant proposal to the end of a project
  • Making a data management plan
  • Choosing a DMP template
  • Key items for the output of RDM
  • ZonMw’s procedures for RDMZonMw’s procedures for RDM
  • 5 steps for RDM: from grant proposal to the end of a project

Researchers need to take the following steps into account to plan RDM during their research: from its design phase during the grant proposal, to the end of the project, and afterwards when preserving and sharing the data.

1. Call for proposals and key items
Dit item is dichtgeklapt
Dit item is opengeklapt

Check the call for proposals: are there specific requirements for RDM? Be aware of the key items that ZonMw selected to monitor the outcome of RDM in the research projects.

2. Writing a project idea and/or grant application
Dit item is dichtgeklapt
Dit item is opengeklapt

For most ZonMw programmes you do not have to submit a DMP during the grant proposal stage (unless the call for proposals indicates otherwise). However, it is recommended to plan your RDM ahead. Therefore:

  • Contact a data steward, preferably one at your research institute who knows the services and facilities that are available.
  • Ensure that you are able to provide the information about the listed key items. If not, contact your programme manager at ZonMw.
  • Look for support and guidances online. Also check ZonMw’s Background information.
  • Choose a DMP template, and use it as a checklist when planning your project. In this step you  should consider for instance:
    a.    The options for reusing existing data (check guidance for the key items) in your project (you must explain this in your project idea and/or grant application);
    b.    Make sure that you agree with the owner of the data on the conditions for reusing the data;

Plan or estimate the costs of the RDM activities during your research project, and put them on the project’s budget. In general, ZonMw does not provide funding for long term preservation of data.

3. The grant application is awarded, prepare the project
Dit item is dichtgeklapt
Dit item is opengeklapt
  • After your grant application has been awarded you must finalise your DMP.
  • In case you did not yet start a DMP, go to step 2 and choose a DMP.
  • Ask support from your data steward for creating a DMP, and/or ask feedback to improve its quality. Check whether you can comply with ZonMw’s requirements (key items) for RDM.
  • Submit your DMP at ZonMw, and provide information about the required key items (as far as you already know at this stage of your project)

Note that ZonMw will NOT review your DMP. You and your data steward are responsible for the quality of your DMP. ZonMw’s website provides background information. ZonMw will only monitor the outcome of your RDM with (a selection of) key items.

4. Monitoring the progress of RDM during your project
Dit item is dichtgeklapt
Dit item is opengeklapt

In your midterm report, you give an update of the information about the required key items (as far as you know them at this stage of your project). You can provide the information by making use of this list

5. Monitoring the output of RDM at the end of your project
Dit item is dichtgeklapt
Dit item is opengeklapt
  • Together with your final report, you submit the final version of your DMP.
  • In your final report, you provide the information about all the required key items.
  • You can provide the information by making use of this list
  • If needed, ZonMw will give advice about improving the FAIRness or resusability of your data.
  • ZonMw considers the key items as public information. It may show the information on its website as part of the outcome of research projects, to analyse RDM practices, to improve its policy, etc.
  • Making a data management plan

Making a data management plan (DMP) is obligatory in (most) of ZonMw’s research programmes.

Note that ZonMw will NOT review DMPs anymore (unless it is indicated otherwise in the call for proposals). Researchers are responsible for the quality of their DMP, together with their data steward

1. For researchers who apply for a grant at ZonMw:
Dit item is dichtgeklapt
Dit item is opengeklapt

You do not have to deliver a DMP yet. However, you need to start planning a number of issues concerning RDM, because they affect the research design and budget.
You can find more information about what to do in 'Step 2 - Writing a project idea and/or grant application' in point 2 of the section ‘5 steps for RDM: from grant proposal to the end of a project’.

2. For researchers who receive a grant from ZonMw:
Dit item is dichtgeklapt
Dit item is opengeklapt

You can find more information about what to do in 'Step 3 - The grant application is awarded, prepare the project' in the section ‘5 steps for RDM: from grant proposal to the end of a project’.

  • Choosing a DMP template

According to ZonMw’s policy and requirements for RDM, researchers may choose a DMP template.

For researchers who need to plan their RDM during the grant procedure, or when they are preparing their project:
Dit item is dichtgeklapt
Dit item is opengeklapt
  1. You may use theDMP template of your own institute, provided that ZonMw has acknowledged the template. There is a list of DMP templates that are acknowledged. If you have a DMP template that is not on the list yet, you may send it in to toegangtotdata@zonmw.nl, and ZonMw will contact you for the acknowledgement.
     
  2. You may use ZonMw's DMP template that is available on DMPonline: Nederlandstalig en Engelstalig format

    There are two versions:

    • DMP-template 2016 – 2018 (in Dutch) only for researchers who already made a DMP before 2019.

    • DMP-template 2019 (in English), the updated version of the template 2016-2018, for researchers who start a DMP in 2019 and further.

    • Below you can find more information about ZonMw’s templates on DMPonline.

  3. In international research projects, you may need to use one of the following options (consult your programme manager):
  4. In ZonMw-NWO collaborative programmes, your programme manager may indicate to use the DMP template of NWO.
  5. The Data Stewardship Wizard is an online tool for making a DMP. It is designed to support your RDM planning, matching your type of research. You can also use this tool for support on RDM issues when you are filling in one of the above mentioned templates.
More information about ZonMw’s DMP templates on DMPonline:
Dit item is dichtgeklapt
Dit item is opengeklapt

Information in Dutch:

Information in English:

  • Key items for the output of RDM

Here you will find the key items for monitoring the output of RDM

  • ZonMw’s policy and requirements for RDM

ZonMw’s approach for RDM is implemented in its policy, requirements and procedures.

RDM is an important activity in all stages of a research project: from its design phase during the grant proposal, to the end of the project, and afterwards when preserving and sharing the data.

1. ZonMw's approach for data management in projects
Dit item is dichtgeklapt
Dit item is opengeklapt

ZonMw is introducing a new approach for data management and stewardship (RDM) to solve practical obstacles, to make data management of added value for researchers, and to benefit from new tools and procedures. In practice, the new approach means:

  1. Researcher are free to choose a DMP template. Also ZonMw’s DMP template is still available.
  2. Research institutes are in the lead to support researchers and give feedback on their RDM and DMP.
  3. ZonMw monitors the progress of RDM during the project, and the final output at the end of  a projects. It therefore uses key items as indicators for a number of RDM issues.
  4. ZonMw will take an active role during the preparation of research programmes and calls: it will tailor the requirements for RDM (and key items for monitoring) to the needs and feasibility of the research community, as well as topics of the call.
  5. ZonMw provides online background information about RDM topics, participates in developing new tools and services, and organizes lectures (upon request).

2. RDM in ZonMw’s grant conditions
Dit item is dichtgeklapt
Dit item is opengeklapt

RDM and sharing your data are part of the ZonMw’s grant conditions, as stated in Article 20 about Data files (Databestanden) in the General Terms and Conditions Governing Grants of ZonMw (in Dutch: Subsidiebepalingen).

RDM is related to ‘Access to data’. This is one of ZonMw’s relevance criteria for grant applications.

 

To top
Direct naar: InhoudSkip to navigationSkip to website footer